Submit a Job Spec UAE — Tell Us Who You Need to Hire

A strong job spec gives us everything we need to find the right candidates without going back to you for more information. Include: job title and MoHRE job classification, department and reporting line, role location (Abu Dhabi, Dubai, free zone, or other), key responsibilities (5 to 8 bullet points), essential and desirable qualifications, years of experience required, basic salary range and full package details (housing allowance, transport, medical, other benefits), preferred nationality or language requirements where applicable, work permit status (can you sponsor a new visa or transfer of sponsorship only), probation period, and your target start date. The more complete your spec, the faster we can shortlist.

A job description is an internal HR document — it defines the role, responsibilities, required competencies, and reporting structure for your own records. A job spec (or recruitment brief) is what you share with a recruitment agency to brief them on the hire. It focuses on what you need right now: the role requirements, the salary, the timeline, and any specific candidate preferences. A job spec does not need to be as detailed as a formal job description — it needs to give a recruiter enough information to source and screen candidates accurately. If you already have a job description, sharing it is a good starting point. We will ask follow-up questions if anything is unclear.

You can submit your job spec through our online form on this page, by emailing us directly at [email protected], or by calling our Abu Dhabi office. Once we receive your brief, a consultant will contact you within one business day to confirm the details, agree on the search approach, and set expectations on the timeline and process. If you are not ready to commit to a formal brief yet, a preliminary conversation is always welcome — we can advise on market availability, salary benchmarks, and realistic timelines before you formally engage.

For most roles, you should expect to receive an initial shortlist within 5 to 10 business days of a confirmed brief. Specialist or senior roles — healthcare professionals requiring DOH/HAAD licensing, licensed engineers, or C-suite positions — may take 2 to 4 weeks, depending on candidate availability. The timeline depends on how specific your requirements are, the competitiveness of your salary offer relative to the market, and how quickly you can schedule interviews. A salary offer that matches market benchmarks consistently produces faster results than one below the market rate for the role.

Yes. A formal written job spec is helpful but not a requirement. If you know what you need but have not written it up, a 15-minute call with our team is enough to capture the key details. We will confirm the brief in writing before starting the search, so you always have a documented record of what was agreed. For employers hiring for the first time in the UAE, or expanding a team into a new function, we often advise on the right role structure, market salary expectations, and candidate profile before a formal search begins.

To hire an employee in the UAE, you need: a valid trade licence and MoHRE employer registration, a confirmed job spec and salary offer, an employment contract that matches MoHRE's standard contract format, and the ability to sponsor a work permit and residency visa (or confirm the candidate can transfer sponsorship). Once a candidate is selected and an offer accepted, the employment contract must be registered with MoHRE within 14 days of the employee's UAE arrival. The Wage Protection System (WPS) must be in place before the employee's first salary payment. ReapHR can guide you through each step of this process.

There is no charge to submit a job spec or to have an initial consultation with our team. ReapHR's recruitment fee is agreed as a percentage of the placed candidate's annual basic salary, payable only when a successful placement is made. The fee structure is confirmed in a written terms of business agreement before any search begins. There are no upfront costs, no search fees, and no charge if we do not place a candidate.

For roles with immediate availability requirements, we draw on our active candidate database first — professionals who are currently available and have already been screened. For common roles in high-supply sectors (administration, hospitality, logistics, and general support), we can often provide an initial shortlist within 24 to 48 hours of receiving a confirmed brief. For specialist or licensed roles (healthcare, engineering, finance), immediate availability is less common — but we can advise on realistic timelines based on current candidate availability in the market.